Authorization for Sourcing Publication & Sales

DRAFT — NOT IN EFFECT

Authorization for Sourcing Publication & Sales Authorization for Sourcing Publication & Sales

Version V1.0 Draft · 2026-10-17

An intermediary publishing someone else's inventory must obtain an authorization signed by the inventory owner and pass platform review. Even after the signed file is submitted, an admin must still review it manually —submission does not mean automatic approval, and a submitted file alone can never be shown as "verified" or used to collect payment.

Intermediaries publishing others' goods must obtain an authorization signed by the owner and pass platform review. After uploading the signed file, manual admin review is still required. Uploading does not equal automatic approval; an upload alone must not show “verified” or permit collecting payments.

1. Download the template

Download the printable template: Authorization for Sourcing Publication & Sales V1.0 (HTML, printable)

Print it, fill it in, and have both parties sign; or use a verified e-signature service to produce a downloadable signed file. This page has no online e-signature, upload form, or automatic verification, and provides no signature box posing as e-signature.

Print, complete, and have both parties sign; or use a verified e-signature service to produce a downloadable signed file. This page has no online e-signature, upload form, or automatic verification, and provides no signature box pretending to be an e-signature service.

2. Submit the signed file

Send the fully signed scan or photo to the admin email yinghuiwu243@gmail.com, with the email subject:Authorization Review - [Authorization No. / Linked Batch], and include the owner's and intermediary's contact details in the body. After receiving it, the admin reviews it manually per Section 4 and replies with the result by email.

Send a scan or photo of the fully signed document to the admin mailbox yinghuiwu243@gmail.com with subject Authorization Review - [Authorization No. / Batch] and the owner's and intermediary's contact details in the body. The admin reviews it manually per Section 4 and replies with the result by email.

3. Authorization fields

Field	Notes
Authorization No. / Linked Batch	Required; linked to one unique inventory batch
Owner company / name, contact person, email & phone	Required; a company signer's title and basis of authority must be recorded
Intermediary company / name, contact person, email & phone	Required
Product name, specs, condition, known defects	Required; unknown parameters must never be fabricated
Total quantity, sales unit, and per-case / per-pallet quantity	Required
Warehouse state & city; exact address by authorized access only	Public display shows state & city only; the exact address stays private
Goods-rights / lawful disposal basis and attachment numbers	Required, with certificate numbers attached
Scope of authorization (check item by item)	Publish / Promote / Accept inquiries / Enter auctions / Approve deals / Sign contracts / Collect payment (separately verified); anything not checked is not granted
Price-approval authority and reserve price	Not public; payment-collection rights are granted separately and never come automatically with publishing rights
Validity period, exclusivity, and region / channel limits	Required; on expiry, new transactions pause
Inventory updates, stock locking, and double-sale liability	Required
Delivery, inspection, loading, freight, and after-sales responsibility	Required
Commission calculation, paying party, settlement terms, refund clawback	Required; internal commission terms are not public
Customer registration and anti-circumvention terms	Required
Revocation, expiry, and handling of completed orders	Revocation does not automatically remove liability for completed orders
Dispute contact and applicable contract / attachments	Required
Owner signature / date; Intermediary signature / date	Each party signs separately; the intermediary cannot sign for the owner
Review status / Reviewer / Date	Filled in by platform review; review records and file versions are retained

4. Review process

The intermediary fills in the template; the owner checks and signs; the intermediary also signs to accept. A company signer records their title and basis of authority.
Submit the signed file (by the Section 2 email route); uploading a signature image alone does not complete authorization verification.
Admin manual review: verify both parties' identities, the goods-rights basis, the scope and validity of the authorization, and attachment completeness; when needed, request additional purchase certificates, warehouse proof, or current photos.
The review result is notified by email: Approved / More Information Needed / Rejected, with the review status, reviewer, and date recorded and file versions retained.
When an authorization expires, new transactions pause; completed orders keep the authorization evidence from their time and go to manual handling.

Intermediary completes the form; the owner reviews and signs; the intermediary signs acceptance; company signatories record title and basis of authority. Submit the signed file (Section 2). Uploading only a signature image does not complete verification. Admins manually review identity, ownership basis, scope, validity, and attachment completeness, and may request purchase receipts, warehouse proof, or current photos. Results (approved / more info needed / not approved) are sent by email with reviewer and date recorded and file versions kept. Expired authorization pauses new trading; completed orders keep the authorization evidence from the time and go to manual handling.

5. Privacy & public scope

ID documents, signatures, reserve prices, commission terms, and exact warehouse addresses are private and never published. Public display shows only the reviewed scope and status.

ID documents, signatures, reserve prices, commission terms, and exact warehouse addresses are private and never public. Only the reviewed scope and status are shown publicly.